The UK issues two types of apostilles, and understanding the difference will help you choose the right one for your situation.

The paper apostille is the traditional, physical version. Here's what you get:

Physical form: A separate sheet of paper (or attached to the back of your document) that contains the official apostille certificate.

What it includes: The apostille certificate has specific information:

• The issuing court or authority's name
• The name of the public official who signed the document
• The date of issue
• The official seal and signature of the issuing authority
• A certificate number for reference
• Legal text confirming the authenticity

How it works: The paper apostille is physically attached to your document (usually stapled to the back of your original or certified copy). When you send the document internationally, the apostille goes with it.

Best for: Most standard situations. Many countries and organisations still accept and prefer paper apostilles. If you're unsure which type to use, paper is usually the safe choice.

Timeline: Paper apostilles can be issued within 5 to 10 working days, depending on the issuing authority and how you submit your request.

The e-apostille is the modern alternative. It's a digital document that serves the exact same legal purpose as a paper apostille.

Digital form: A digital PDF certificate that's stored electronically and can be transmitted online.

What it includes: The same information as a paper apostille, but in digital format:

• Official digital signatures and seals
• Certificate number and issue date
• Digital authentication features that make forgery difficult

How it works: Instead of a physical document, you receive a PDF file. You can email this file, store it digitally, or print it if needed. The document maintains its legal validity in digital form.

Best for:

• Submitting documents digitally or online
• Quick turnaround (e-apostilles are often issued faster)
• Organisations that accept digital documents
• Storing multiple copies without worrying about wear and tear
• International submissions where digital documents are standard

Timeline: E-apostilles are often available within 1 to 3 working days, making them faster than traditional paper apostilles.

Important note: Not all countries or organisations accept e-apostilles yet. Some older institutions or traditional industries still require the physical paper version. Always check what the receiving party will accept before choosing.

Here's the important part legally, they're identical. An e-apostille has the same legal force and validity as a paper apostille. Both prove that your document is genuine and authenticated by the UK.

The only real difference is the format. The choice between them usually comes down to:

• What the receiving country or organisation will accept
• How quickly you need it
• Whether you prefer digital or physical copies

Many countries now accept both. But some countries, particularly those with older legal systems, may require the physical paper version. Always verify before ordering.

Certain UK documents are not eligible for an e-Apostille and require a paper apostille instead, including:

• Birth, marriage, death, civil partnership, and adoption certificates (General Register Office)
• ACRO Police Certificates
• DBS certificates (England and Wales)
• Disclosure certificates (Scotland and Northern Ireland)
• Fingerprint certificates
• ACCA membership certificates