How Do I Authenticate a Document in the US?

Are you interested to know - How Do I Authenticate a Document in the US? Undergoing the process of document legalization and authentication in the United States can be complex, especially when you need the documents for international use. 

If you comprehend the stepwise process of apostille and authentication and legalization of USA documents, you can save a lot of time and avoid hassles. Here's how to authenticate your documents in the US.
 

Determination of the documents that require legalization and authentication or apostille in a country remains important before beginning the process:

• Hague Apostille Convention Countries: For countries that are members of the Hague Apostille Convention, you'll be required an apostille in the USA for your documents. It is a simplified certification that all Hague Convention member countries accept.
• Non-Hague Apostille Countries: For countries that are not a part of The Hague Convention (like Qatar and the UAE), a more elaborate legalization and authentication process for Qatar, UAE, etc for the documents remains necessary.
   

Authentication of documents is obligatory if the destination country is a non-Hague nation. This process involves:

• Secretary of State Conducted Verification: The process begins with the documents getting attested by the Secretary of State in the issuing state for state-issued documents like Birth certificates, marriage certificates, etc
• Attestation by the National Authority: Federal documents must be authenticated directly by the US Department of State. For State-issued documents, in addition to the attestation by the Secretary of State, verification by a national authority, like the US Department of State, is also required.
   

This is the final step which ensures that your USA documents are valid to be used in non-Hague countries:

• Consulate or Embassy Legalization: This step involves the submission of your authenticated documents to the destination country's consulate or embassy in the USA for legalization. This process might require other supporting documents.
   

While you can do the process yourself, it can be quite confusing to navigate the requirements. Here's a step-by-step breakdown of the process if you select to work with an agency:
 

Contact a Reliable Agency in the US:

• Scan your documents and share the scanned versions with a trusted agency.
• They will give you a cost and turnaround time estimate.
• The agency will examine your documents for mistakes and inform you if a notarization or translation is required before submission.

Document Submission:

• Unless original hard copies are necessary, PDF format is sufficient for the process.
• If original copy submission is necessary, send them using a secured shipping service (e.g., DHL, FedEx).

Processing:

• For authentication, the agency submits your documents to the US Department of State or the Secretary of State depending on the document type.
• After authentication, the documents are sent to the consulate or embassy for legalization.
• The agency updates you throughout the process.

Obtain Your Documents:

• Once the processing is over, the agency sends your documents through a reputed delivery service (UPS, DHL, FedEx) or emails a scanned version if a PDF is needed.
• For non-English countries, translation may be required. 
   

A wide range of documents may need this process, including:

• Birth certificates
• Divorce decrees
• Marriage certificates
• Adoption papers
• Diplomas and degrees
• Death certificates
• Transcripts
• Business documents (e.g., contracts, articles of incorporation)
• Professional certifications and licenses 
• Financial documents (e.g., letters of credit, bank statements)
• Identification documents and passports 
• Powers of attorney
• Vaccination records and medical records
• Certificates of good standing
• Criminal records checks, FBI Identity History Check
• Notarized documents
   

Authentication and legalization of documents are complicated processes. However, with the right assistance, these can be done smoothly. Understanding the country-specific requirements remains critical for this process.

Consult an experienced agency to avoid complications, and delays. At Globeia, we handle document legalization and authentication processes with proficiency and care. Contact us to ensure your documents are processed seamlessly and efficiently.